The Role of HR in Disaster Preparedness

By failing to prepare, you are preparing to fail. - Benjamin Franklin

National Preparedness Month, observed every September, underscores the importance of preparing for emergencies. Due to climate change, natural disasters, such as storms, floods, droughts, wildfires, hail, extreme heat, earthquakes, and other emergencies, can strike unexpectedly, impacting your business directly or inadvertently and at unimaginable levels.

In 2023, the United States of America amassed $1B in disaster costs. In July 2024, West Texas experienced over 100 earthquakes linked to local oil fields, damaging residences and business infrastructure. Telecom companies such as AT&T have experienced tech outages. Outside of a natural disaster in July 2024, a global technology outage left many without internet access. We are still learning and experiencing the impacts of COVID-19 on the workplace as it relates to wages, work schedules, workload, mental health, and relationships.

Food for Thought

• How aware and prepared are you for critical business impacts?

• Do you have a planning team or consultant?

• What resources have you considered?

• How have you prepared your operations and workforce?

Human Resources (HR) is crucial in coordinating efforts to ensure business continuity and employee safety. Below are seven actions HR can take to assist your organization to prepare for and respond to disasters:

Assess Hazards, Identify Needs

Identify natural hazards that pose risks to your business. Ensure there are plans for emergency alerts, transportation for evacuation, and considerations for employees with special needs.

Develop Contingency Plans

Create detailed plans for maintaining operations during emergencies. This includes backup systems for critical functions and clear communication strategies.

Provide Training

Conduct regular training sessions for employees on emergency procedures. This ensures everyone knows what to do and reduces panic during actual events.

Enhance Communication

Maintain open lines of communication with employees. Use multiple channels to disseminate information and updates during emergencies.

Support Mental Health

Offer resources and support for employees' mental health during and after emergencies. This includes access to Employee Assistance Programs (EAPs) and counseling services.

Review Insurance Policies

Ensure your insurance policies cover potential disasters and that employees are informed about the coverage and claims process.

Foster a Culture of Safety & Belonging

Promote a culture of safety and belonging within the organization. Encourage employees to participate in regular safety drills, provide feedback on emergency preparedness plans, and identify ways colleagues can check on one another.

Leveraging AllProfit HR Your organization can take proactive steps throughout the year and utilize National Preparedness Month to research and review plans for timely updates and training. Human Resources can aid in mitigating the impact of disasters, ensuring the safety and well-being of employees while maintaining business operations. As your HR Business Partner, AllProfit HR is present to assist you in developing comprehensive preparedness strategies that align with your organizational goals and ensure resilience in the face of adversity.

Share Your Thoughts 

Join the conversation on the transformative power of preparedness. Let's reimagine people-centered workplaces where everyone profits—personally and professionally.

What is one efficient effort your organization can incorporate to integrate emergency preparedness into your HR strategy this month?